Mail Or Outlook For Mac

Import and export Outlook email, contacts, and calendar. Outlook for Microsoft 365 Outlook for Microsoft 365 for Mac Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2016 for Mac Outlook 2019 for Mac More. Try the Microsoft Virtual Agent. Add or remove email accounts in Mail on Mac. Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail. Open a shared folder or mailbox in Outlook for Mac Outlook for Microsoft 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Choose the appropriate option depending on whether the mailbox is shared with you or you are a delegate for another user's mailbox. The Outlook application for Mac is also called as Outlook for Mac. It can save its mailbox data including contacts, emails, calendars, and etc., in OLM file format. Besides this, there is no option available in MS Outlook to set as the default mail client for Mac users.

Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.

Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.


In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.


Cross-Platform Availability

I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.

On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.

Download Microsoft Outlook for Mac
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User Interface and Customization


Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.

When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.

You can change the default fonts for new mail, reply mail from the Outlook settings.

Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.

Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.

Compose Mail

Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.

I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.

Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.

Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.

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Additional Features

If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.

From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.

We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.

Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.

It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.

Email Export and Third-Party Integration

Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.

Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.

For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.

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The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.

Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay OrganizedAlso See#macos #email

Did You Know

Email existed even before the world wide web.

Mail Merge Outlook For Mac 2016

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admin December 19th, 2019 Import & Export

Both Apple Mail and Outlook are the major email clients for Mac. Apple Mail is free and comes preinstalled on the Mac system, while MS Outlook is a commercial email client. Still, out of the two, Outlook is more preferred because of its usability, extensive set of features and security updates. More and more Apple Mail users are migrating to Outlook for Mac for compatibility with Exchange and Office 365.

In this article, we explain the methods using which a user can easily import Apple Mail to Outlook for Mac. But first, let us take a look at the general misconception associated with this process.

Common Misconceptions:

There are many misconceptions around this email migration. Outlook for Mac 2016 & 2019 creates an MBOX file when users drag and drop the mailbox folder to the desktop. This led to users believing that there must be an import functionality as well. However, this is not the case. MS Outlook provides the import option only for PST and OLM mailbox files. So, a user needs to convert Mac MBOX to PST or OLM to be able to import it in Outlook. This statement holds true for even Apple Mail as this Mac email client uses MBOX files for storing email messages.

Although this is the most preferable method to migrate Apple Mail files into Outlook, users can skip it entirely with the manual method. So, without further ado let us begin the manual method first.

Manual Method to Import Apple Mail to Outlook using IMAP:

  • Create a new Yahoo Mail account.
  • Run Apple Mail, go to Preferences and select Accounts to open the Accounts tab.
  • In the Account window, click on the ‘+’ icon and type full name, yahoo email address and password and click on Continue.
  • Now, enter in the Incoming Mail server tab and input email address and password.
  • In the Outgoing Mail Server window, input along with user credentials and click on Continue.
  • The Account Summary window will open. Users can verify the settings here and click on Create to configure Yahoo mail with Apple Mail.
  • Now, move all the emails from Apple Mail to the Yahoo inbox folder.
  • Once the data is moved, run MS Outlook for Mac 2016/2019 and go to Tools to select Accounts option.
  • Click on the ‘+’ symbol at the lower left of the Accounts panel and select Other Email option.
  • Enter the email address and password to reveal more settings and input the fields as follows:
    • Server –
    • Port – 993
    • Server –
    • Port – 465 or 587
    • Requires SSL – Yes
  • Click on the Add account button and click Continue on the Certificate dialog box, if it appears.
  • Now users can access all the Apple Mail mailboxes in Outlook for Mac 2016/2019.

Third-Party Tool for Fast Apple Mail to Outlook Migration:

Users who have tried the manual method know how lengthy it is. The manual method involves synchronization at two ends which ends up taking a lot of time. The chances of data loss are also high due to the long steps involved in the process. This is the reason why most users want to import Apple Mail to Outlook with third-party software, especially for large mailboxes.

MBOX to PST Converter for Mac is an adequate tool for such user needs. It converts multiple MBOX files of Apple Mail into PST format. Using this solution retains the email attributes and metadata of the Apple mailbox files. Moreover, it also allows the user to import the Apple MBOX file in Outlook for Mac 2016 or 2019 without any issues. Users can take advantage of the multiple advanced options given in the tool such as mail filters, split .pst file, and more.

Follow the steps to import Apple Mail Emails to Outlook Mac

  1. Run the MBOX to PST Converter for Mac on user system.
  2. Click on “Add File” or “Add Folder” option to import Apple Mail MBOX file(s).
  3. Select “PST” and choose location to save Outlook data file.
  4. Click “Export” to start converting Apple Mail to Outlook PST file.

Optional: Users can also apply “Advance Settings” such as Create Single PST file, Split PST option and Date Filter for the conversion.

Additional Information- Exporting Apple Mail Mailboxes:

Apple Mail stores its mailbox data in MBOX folders. Users can either go to its default location () to locate the MBOX files or export Apple mailboxes manually as follows:

  • Select the mailbox folder(s) in Apple Mail that user wishes to import to Outlook
  • Go to Mailbox in ribbon bar and click on the Export Mailbox button.
  • Choose a folder to export the MBOX file from Apple Mail & click Choose.

Final Verdict:

For the migration of Apple Mail emails to MS Outlook, users can take the help of either of the methods provided in this article. But for fast and effortless migration, it is suggested to use a third-party tool. This tool preserves the integrity of email messages and helps to import Apple Mail to Outlook for Mac 2016 & 2019. Users can try the free demo version first and then decide about the method.